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Photocopier Safe Work Method Statement


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Photocopier Safe Work Method Statement

Introducing our comprehensive Photocopier Safe Work Method Statement (SWMS). This pre-filled document is fully editable and customisable in Microsoft Word format, making it easy to personalise to your specific needs.

Key features of our SWMS for working with photocopiers include:

  • Pre-filled and Comprehensive: Our SWMS is pre-filled with all the necessary details and checklists required for working with photocopiers. This comprehensive document covers all the important areas that need to be considered to ensure a safe work environment.
  • Fully Editable and Customisable: Our SWMS is fully editable and customisable in Microsoft Word format, making it easy to add or remove any details to suit your specific project or work site.
  • Includes the Scope of the Project and Project Details: Our SWMS includes a clear and concise scope of the project and project details, providing a clear understanding of what needs to be achieved.
  • Includes a Checklist of Any High-Risk Machinery on Site: Our SWMS includes a checklist of any high-risk machinery on site, ensuring that all potential hazards are identified and managed appropriately.
  • Includes Space for Recording Any Staff Training: Our SWMS includes space for recording any staff training, ensuring that all workers are adequately trained and competent to undertake their tasks safely.
  • Includes Before and After Risk Ratings: Our SWMS includes before and after risk ratings, allowing you to assess the effectiveness of the risk management strategies implemented.
  • Includes Resources for Use of Legislative References: Our SWMS includes resources for use of legislative references, ensuring that all legislative requirements are met.
  • Includes All PPE Required: Our SWMS includes all PPE required for working with photocopiers, ensuring that workers are adequately protected.
  • Includes Risk Assessment and Risk Assessment Matrix: Our SWMS includes a risk assessment and risk assessment matrix, allowing you to identify and assess potential hazards and implement appropriate risk management strategies.
  • Includes a Checklist to Ensure All Requirements Have Been Covered: Our SWMS includes a checklist to ensure all requirements have been covered when implementing the SWMS, providing an additional layer of quality control.
  • Includes Sign-off Page for All Workers and Responsible Persons: Our SWMS includes a sign-off page for all workers and responsible persons, ensuring that all parties understand and acknowledge their responsibilities.
  • Easy to Use, Easy to Customise: Our SWMS is easy to use and easy to customize, ensuring that it can be tailored to your specific project or work site.
  • Suitable for Large Contracts and Tenders, Including Tier 1 Contractual Work: Our SWMS is suitable for large contracts and tenders, including tier 1 contractual work, providing the necessary level of detail and quality control required for these projects.
  • Instantly Delivered Download: Our SWMS is available as an instantly delivered download, ensuring that you can start using it right away.

With our SWMS for working with photocopiers, you can be confident that all potential hazards have been identified and managed appropriately, ensuring a safe work environment for all workers. So why wait? Download our SWMS today and start using it for your next project!

Here is some safety information related to working with a photocopier.

Hazards: The following hazards have been identified when operating photocopiers in the workplace:

  1. Electrical hazards – exposure to electric shock, electrocution, or fire due to faulty electrical equipment, electrical cords, or power outlets.
  2. Chemical hazards – exposure to hazardous chemicals or substances contained in toner, ink, and other photocopier components.
  3. Physical hazards – risk of injury from sharp edges, moving parts, and heavy machinery.
  4. Ergonomic hazards – risk of strain or injury from awkward postures, repetitive movements, and prolonged standing or sitting.
  5. Noise hazards – exposure to high noise levels which can cause hearing damage and other health problems.
  6. Slip, trip, and fall hazards – due to poor lighting, uneven floors, and cluttered workspaces.

Control Measures:

  1. Electrical hazards:
  • Ensure that photocopiers are plugged into a safe and tested power source.
  • Inspect electrical cords and power outlets for signs of wear and tear or damage.
  • Only qualified electricians should perform electrical repairs and maintenance on photocopiers.
  1. Chemical hazards:
  • Use personal protective equipment (PPE), including gloves and eye protection, when handling toner or ink cartridges.
  • Store toner and ink cartridges in a well-ventilated area away from sources of heat or flames.
  • Follow the manufacturer’s instructions for handling, storing, and disposing of toner and ink cartridges.
  1. Physical hazards:
  • Ensure that photocopiers are regularly maintained and inspected for sharp edges, moving parts, and other potential hazards.
  • Use appropriate PPE, such as gloves, when handling heavy or bulky photocopier components.
  • Ensure that workers are trained in safe manual handling techniques and lifting procedures.
  1. Ergonomic hazards:
  • Ensure that workers are trained in safe postures, and provided with adjustable chairs and workstations.
  • Encourage workers to take regular breaks and stretch exercises to reduce the risk of strain or injury.
  1. Noise hazards:
  • Provide hearing protection for workers exposed to high levels of noise.
  • Use sound barriers or absorbent materials to reduce noise levels where possible.
  • Limit the duration and frequency of exposure to high noise levels.
  1. Slip, trip, and fall hazards:
  • Ensure that photocopiers are located in a well-lit, clutter-free area with even flooring.
  • Keep workspaces clean and tidy to reduce the risk of slips and trips.

Emergency procedures:

  • Ensure that workers are trained in emergency procedures, including evacuation and first aid.
  • Keep a first aid kit readily available and ensure that workers know its location.
  • Display emergency contact information, including phone numbers for emergency services and management.

Gary’s Safety Tips

Hey everyone, it’s great to be here today talking about something that’s really important for all businesses out there, and that is providing training to employees on safe work method statements.

Now, I know some of you might be thinking, “Gary, why are you talking about this? Isn’t this just common sense?” Well, you might be surprised to learn that not all businesses are doing this, and it’s something that really needs to change.

First things first, let’s talk about what a safe work method statement actually is. It’s basically a document that outlines the potential hazards and risks associated with a particular task or job, and provides step-by-step instructions on how to complete that task safely.

Now, you might be thinking, “Okay, that makes sense, but why do I need to bother with this? I already know how to do my job.” But the reality is, accidents can happen at any time, and it’s important to have measures in place to prevent them. By providing training to employees on safe work method statements, you’re not only helping to ensure their safety, but you’re also protecting your business from potential legal and financial consequences.

So, how do you go about providing this training? Well, there are a few different approaches you can take. First of all, you could hire an external trainer or consultant who specialises in this area. They can come in and provide hands-on training to your employees, and make sure everyone is up to speed on the latest safety protocols and procedures.

Alternatively, you could provide in-house training to your employees. This might involve having a designated safety officer within your organisation who is responsible for creating and delivering the training, or it could involve assigning different employees to take on this role on a rotating basis.

Regardless of which approach you take, there are a few key things you’ll want to keep in mind. Firstly, make sure the training is comprehensive and covers all the relevant topics. This might include things like hazard identification and risk assessment, emergency procedures, and personal protective equipment.

Secondly, make sure the training is practical and hands-on. Your employees need to be able to apply what they’ve learned in real-life situations, so make sure you’re providing opportunities for them to practice and test their skills.

Finally, make sure the training is ongoing. Safety protocols and procedures can change over time, so it’s important to regularly review and update your training materials to ensure they’re still relevant and effective.

Now, I know some of you might be thinking, “Okay, this all sounds great, but how do I actually get my employees to engage with this training? It sounds kind of boring.” Well, I’m glad you asked, because there are a few things you can do to make the training more engaging and effective.

Firstly, make sure you’re presenting the information in a way that’s easy to understand and follow. Avoid using technical jargon or complicated language, and try to use visuals and real-life examples wherever possible.

Secondly, make it interactive. Encourage your employees to ask questions, participate in group discussions, and share their own experiences and insights.

Finally, make it fun! Yes, safety training can be fun. You could try gamifying the training, for example, by setting up quizzes or competitions to see who can identify hazards the fastest.

At the end of the day, providing training to employees on safe work method statements is not only the right thing to do, but it’s also good for your business. By taking the time to invest in your employees’ safety and wellbeing, you’re also investing in the long-term success of your organisation.

So, I challenge you all to make this a priority in your business. Whether you’re a small startup or a large corporation, there’s always room for improvement when it comes to safety. By providing training to your employees, you’re not only reducing the risk of accidents and injuries, but you’re also building a culture of safety within your organisation.

And let’s not forget about the other benefits of having a strong safety culture. Employees who feel safe and supported are more likely to be engaged and productive at work, and they’re also more likely to stay with your organisation for the long term.

So, to sum it all up, providing training to employees on safe work method statements is not only the responsible thing to do, but it’s also good for business. By investing in your employees’ safety and wellbeing, you’re investing in the long-term success of your organisation.

Thanks for tuning in, and I hope you found this helpful. Remember, safety first, always.


Photocopier Safe Work Method Statement

Total Inc GST


After working for larger companies that take their safety seriously, Bluesafe’s documentation was on par with these companies. You’ve given us the ability to access the same sort of resources that only bigger companies have access to.

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Alstain Sheetmetal


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Bayside Natural Medicine


You guys added real value with the required documentation that was high quality, affordable, very well put together and easy to implement. By the way, we secured our government tender for another seven years.

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MMLA Group


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Richards Quality Projects


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Kaygee Home and Community Support


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Turnco Office Furniture


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Sustain Health


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