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Office Equipment Safe Work Method Statement


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Office Equipment Safe Work Method Statement

Introducing our Safe Work Method Statement for office equipment – the perfect tool for creating a safe and secure work environment for your office! This comprehensive SWMS is designed to help you manage the risks associated with office equipment, and keep your employees safe while they work.

Here are some of the key features that make our SWMS stand out:

  • Pre-filled and Comprehensive: Our SWMS comes pre-filled with all the necessary details for managing the risks associated with office equipment. This makes it easy for you to get started and ensures that you don’t miss any important details.
  • Fully Editable and Customisable: Our SWMS is fully editable and customisable in Microsoft Word format, so you can easily tailor it to your specific needs. This allows you to add your own details, checklists and resources to make it even more comprehensive.
  • Includes Scope of the Project and Project Details: Our SWMS includes a detailed scope of the project and all the relevant project details. This ensures that you have a clear understanding of the work that needs to be done and the risks associated with it.
  • Includes Checklist of Any High Risk Machinery on Site: Our SWMS includes a checklist of any high risk machinery that may be on site. This helps you identify potential hazards and implement appropriate controls to manage the risks.
  • Includes Space for Recording Staff Training: Our SWMS includes space for recording any staff training related to office equipment. This ensures that all staff are trained and competent in the use of the equipment, and that they understand the associated risks.
  • Includes Before and After Risk Ratings: Our SWMS includes before and after risk ratings, so you can assess the effectiveness of your risk management controls. This helps you identify areas for improvement and ensure that your workplace remains safe and secure.
  • Includes Resources for Use of Legislative References: Our SWMS includes resources for the use of legislative references, so you can ensure that your workplace complies with all relevant legislation.
  • Includes All PPE Required: Our SWMS includes all personal protective equipment (PPE) required for managing the risks associated with office equipment. This ensures that all staff are protected from potential hazards.
  • Includes Risk Assessment and Risk Assessment Matrix: Our SWMS includes a risk assessment and risk assessment matrix, so you can easily identify and manage risks associated with office equipment.
  • Includes Checklist to Ensure All Requirements Have Been Covered: Our SWMS includes a checklist to ensure that all requirements have been covered when implementing the SWMS. This helps you ensure that your workplace remains safe and secure.
  • Includes Sign Off Page for All Workers and Responsible Persons: Our SWMS includes a sign off page for all workers and responsible persons, so you can ensure that everyone understands their responsibilities and has agreed to follow the SWMS.
  • Easy to Use, Easy to Customise: Our SWMS is designed to be easy to use and easy to customise. We’ve taken the hard work out of managing risks associated with office equipment, so you can focus on running your business.
  • Suitable for Large Contracts and Tenders, Including Tier 1 Contractual Work: Our SWMS is suitable for large contracts and tenders, including tier 1 contractual work. This ensures that you can meet the requirements of even the most demanding contracts.
  • Instantly Delivered Download: Our SWMS is an instantly downloadable product, so you can get started managing your risks straight away!

Our Safe Work Method Statement for office equipment is the perfect tool for creating a safe and secure work environment for your office. It’s easy to use, easy to customise, and packed full of features to help you manage the risks associated with office equipment. So why wait? Download your copy today and get started!

Here is some safety information related to office equipment.


The following hazards have been identified in relation to the installation of office equipment:

  • Electrical hazards from power cords and outlets.
  • Manual handling risks from lifting and moving equipment.
  • Tripping hazards from cords and cables on the floor.
  • Slips, trips and falls from working at heights when installing equipment.
  • Exposure to noise levels above the recommended safe limit.
  • Eye strain and ergonomic injuries from prolonged computer use.

Risk Management:

To minimize these hazards and risks, the following control measures have been identified:

  • Only trained and qualified electricians should perform any electrical work required for the installation.
  • Workers should use mechanical aids such as trolleys or lifting equipment to move heavy office equipment to prevent manual handling injuries.
  • Cords and cables should be taped down to prevent tripping hazards, and workers should be instructed to walk around cables rather than over them.
  • Workers must be provided with appropriate PPE such as safety harnesses and non-slip footwear when working at heights.
  • If noise levels exceed safe limits, workers must be provided with ear protection.
  • Workers should be instructed on ergonomic principles, such as proper screen height and posture, to prevent eye strain and other ergonomic injuries.


The following steps must be followed when installing office equipment:

  1. Conduct a site inspection to assess potential hazards and plan the installation.
  2. Ensure that all workers involved in the installation have been provided with appropriate PPE.
  3. Ensure that the workspace is clear of any obstacles that may present a hazard during installation.
  4. Ensure that all power sources are turned off prior to installing any electrical equipment.
  5. Use mechanical aids to move heavy equipment and ensure that workers are trained on proper manual handling techniques.
  6. Tape down all cords and cables to prevent tripping hazards.
  7. Use appropriate safety harnesses and non-slip footwear when working at heights.
  8. Monitor noise levels and provide ear protection if necessary.
  9. Instruct workers on ergonomic principles to prevent eye strain and other ergonomic injuries.
  10. Conduct a final inspection to ensure that all equipment has been installed correctly and safely.

Emergency Procedures:

In the event of an emergency during the installation of office equipment, the following procedures must be followed:

  1. Stop work immediately and assess the situation.
  2. Notify all workers of the emergency and instruct them on the appropriate course of action.
  3. Evacuate the area if necessary and follow established emergency procedures.
  4. Notify emergency services if required.
  5. Conduct a review of the incident and identify ways to prevent similar incidents from occurring in the future.

Gary’s Safety Tips

Hey there everyone, it’s Gary and today I want to talk about something that’s often overlooked but can have serious consequences if not taken seriously. I’m talking about office equipment and the dangers that come with it. Whether you’re working from home or in a corporate office, there are certain safety precautions you should be taking to ensure that you’re not putting yourself or others at risk.

Let’s start with the most obvious piece of office equipment: the chair. A chair may seem harmless, but if not used properly, it can lead to serious injuries. Make sure that your chair is properly adjusted to your height and weight. If your chair is too low or too high, it can cause back pain or strain. Additionally, if your chair doesn’t have proper lumbar support, it can cause long-term back issues. Invest in a high-quality ergonomic chair that provides proper support and adjustability.

Another piece of equipment that’s often overlooked is the computer monitor. If your monitor is too low or too high, it can cause neck strain and even headaches. Make sure that your monitor is at eye level to avoid these issues. Additionally, if you’re using multiple monitors, make sure they’re at the same height to avoid having to constantly adjust your neck.

Now let’s talk about the dangers of cords and wires. Cords can be tripping hazards and can cause serious injuries if not properly managed. Make sure that cords are neatly organised and out of the way. If you have excess cords that you’re not using, consider tying them up or using a cord management system to keep them out of the way.

Moving on to the printer, copier, and scanner. These machines can be hazardous if not used properly. Make sure that you’re following all safety guidelines when using these machines. For example, never stick your hand inside a printer or copier to retrieve a jammed document. Instead, follow the proper procedures for clearing jams. Additionally, make sure that these machines are properly maintained and serviced to avoid any potential safety hazards.

Let’s not forget about the telephone. While it may not seem like a piece of equipment that poses a safety risk, it can be dangerous if not used properly. If you’re using a corded telephone, make sure that the cord is neatly organized and out of the way. Additionally, if you’re on the phone for long periods of time, make sure to take breaks and stretch your neck and back to avoid strain.

Now, let’s talk about electrical safety. Make sure that all of your equipment is plugged into a surge protector to avoid electrical damage or fire hazards. Additionally, never plug too many devices into a single outlet. Doing so can overload the circuit and cause a fire hazard.

Finally, let’s talk about general safety in the office. Make sure that you’re properly trained on any equipment you’re using. If you’re unsure how to use a piece of equipment, ask for help or training. Additionally, make sure that you’re following all safety guidelines and procedures. If your office has safety protocols in place, make sure that you’re following them to avoid any potential safety hazards.

In conclusion, while office equipment may seem harmless, it can pose serious safety risks if not properly used and maintained. Make sure that you’re following all safety guidelines and procedures to ensure that you’re not putting yourself or others at risk. Remember, safety should always be a top priority, so take the time to properly set up and maintain your office equipment. Stay safe out there, everyone!


Office Equipment Safe Work Method Statement

Total Inc GST


After working for larger companies that take their safety seriously, Bluesafe’s documentation was on par with these companies. You’ve given us the ability to access the same sort of resources that only bigger companies have access to.

Warren Kingsley
Alstain Sheetmetal


I was very impressed with both the service and the turnaround time in dealing with Bluesafe. I was up and running with minimal fuss.

Dr Doug Josephides
Bayside Natural Medicine


You guys added real value with the required documentation that was high quality, affordable, very well put together and easy to implement. By the way, we secured our government tender for another seven years.

Rodney Prendergast
MMLA Group


Getting through an audit can be a daunting experience. Bluesafe’s documentation made the experience so much easier than we had anticipated and we passed the audit without any issues whatsoever. Thanks again, highly appreciated.

Brock Richards
Richards Quality Projects


Thanks so much for the quick response! Not only are the documents comprehensive, but on the same morning my audit was due I received the support I needed within the hour. Highly recommended!

Kathie Gorman
Kaygee Home and Community Support


From the initial contact we’ve had with Bluesafe we’ve found that your customer service, product quality and the after sales support to have been nothing short of excellent. You’ve given us a great customer experience.

Glenn King
Turnco Office Furniture


I just want to say a heartfelt thanks to the team at Bluesafe. Thank you so much for your service, help and support… We passed our NDIS audit!

Dr Scott Ling
Sustain Health


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